List of Free CRM for restaurants UK

"If you're starting out or an established restaurant, price matters. Managing customer relationships efficiently is crucial for success in the competitive restaurant industry. To help you streamline your operations without breaking the bank, we have put together a comprehensive list of the best free Customer Relationship Management (CRM) tools specifically tailored for restaurants in the UK. From reservation management to customer feedback tracking, these CRMs offer essential features to enhance your restaurant's customer experience and boost your bottom line. Explore our curated selection and find the perfect CRM solution to meet your restaurant's unique needs.

May 8, 2024

Restaurant owners and managers always look for ways to improve day-to-day efficiency and long-term sustainability. The highly competitive landscape of hospitality is constantly evolving and embracing new technologies to help owners hit targets and achieve their desired growth.

A key component of this is customer relationship management (CRM), which allows you to track customer interactions, preferences, purchase history and more. The best CRM software systems make improving customer relationships a smooth, and trackable process.

The downside? Many CRM systems designed for restaurants come with hefty price tags that can strain tight budgets. So we’ve taken it upon ourselves to explore some of the top free CRM options available in the UK market for restaurants of all sizes. 

With a free CRM system, you can start reaping the benefits of centralised customer data and insights without breaking the bank. Let’s jump in and help you find the perfect free CRM system. 

The Best Free CRM Systems 

While free CRM systems may not always be as powerful and feature-rich as paid options, they can still be hugely important for restaurants hoping to take control of their customer relationships. If improved customer loyalty and acquisition on a tight budget is your goal, look no further than the list below.

HubSpot Free CRM

free restaurant CRM system UK

The HubSpot free CRM (Customer Relationship Management) is a popular tool provided by HubSpot, a company that specialises in marketing, sales, and service software.

The HubSpot CRM tool offers a set of basic CRM features at no cost, making it accessible for small businesses and start-ups such as new restaurants or cafes who don't quite have the funds for a paid CRM system.

The platform helps you organise, track, and nurture your customers effectively. With the free CRM, you can manage contacts and potential customers, track interactions, schedule tasks, and gain insights into your sales pipeline.

HubSpot also offers additional paid features and integrations for those looking for more advanced functionality, so you're not limited to the restrictions of the free version if you're willing to pay. 

HubSpot CRM's best features

Contact Management: You can quickly and effortlessly organise and manage all your contacts in one place, including details like contact information, interactions, and company profiles. As a restaurant, you can easily stay in touch with suppliers, partners, customers, and more.

Email Integration: Seamlessly integrate your email with the CRM to track email interactions and communications with customers directly through the platform. You can keep customers up to date with restaurant activities, events, specials, and more with effective email integrations.

Customisation: Customise the CRM system to suit your unique needs as a restaurant with robust and effective customisation options. A tailored CRM experience is a great way to boost team productivity.

Reporting and Insights: Gain valuable insights into your sales performance with built-in reporting tools, allowing you to analyse metrics and make data-driven decisions to improve your sales and customer retention strategy.

Mobile App: You can also access your HubSpot CRM on the go with the HubSpot mobile app, making it easy for you to stay connected and manage your restaurant from anywhere you are.

Integration: Integrate with other HubSpot tools and third-party apps to enhance functionality and streamline workflows, creating a cohesive ecosystem for your marketing teams, restaurant staff, and customer service teams.

hubspot free crm

HubSpot CRM's pricing options

Free (£0 per month): The free version is free for up to five users built to help you start generating and emailing new leads, and measuring your success to inform future decisions.

Marketing Hub Starter (£16.02 per month per seat): The Marketing Hub Starter tier offers essential marketing tools to engage and convert leads.

Marketing Hub Professional (£712.67 per month): The Marketing Hub Professional tier comes with comprehensive marketing software for automation, reporting, and marketing campaigns.

Marketing Hub Enterprise (£2882.70 per month): The Marketing Hub Enterprise tier is HubSpot's most powerful marketing automation software for advanced control and flexibility.


free restaurant CRM UK

Bitrix24 is a platform that offers a suite of collaboration, communication, and management tools for businesses.

The CRM software includes features like task and project management, CRM (Customer Relationship Management), file sharing, calendars, and more, all integrated into one platform.

The AI-driven marketing suite for restaurants is built to be fully integrated into your business processes and workflows so you can get the best out of your team's productivity.

With the Bitrix 24 CRM system, you can manage restaurant orders, run marketing processes, and handle customer relations from a single centralised platform.

Bitrix24's best features

Task and Project Management: The management features let you easily organise tasks and projects related to menu planning, event organisation, staff schedules, and more.

Customer Relationships: Keep track of your customers' preferences, contact information, and interactions for managing customer relationships. Provide a personalised service, build customer loyalty and improve customer interactions.

Online Booking System: Allow customers to book tables online, manage reservations, and send automated reminders to reduce no-shows for much-improved customer relationships.

Communication Tools: You can utilise the Bitrix24 communication tools for chat, video calls, and email integration to streamline communication between staff members, managers, and customers.

Document Management: The CRM software lets you effortlessly store menus, recipes, employee manuals, and other important documents in a centralised location for easy access.

Calendar and Scheduling: Coordinate staff shifts and rotations, restaurant events and promotions, and anything else you need to with a shared calendar and scheduling tools.

Mobile App: Access Bitrix24's features on the go, allowing restaurant managers to monitor operations and communicate with staff from anywhere.

Sales and Marketing Automation: Create targeted marketing campaigns, track customer feedback, and analyse sales data to optimise your restaurant's marketing efforts and improve customer satisfaction. Check sales forecasting to help inform decisions.

bitrix24 free crm

Bitrix24's pricing options

Free (£0 per month): This plan is suitable for small teams and includes basic features such as task management, CRM, document sharing, and up to 12 users.

Basic (£48.85 per month): The basic plan offers more advanced features such as CRM automation, sales intelligence, and telephony integration. It's suitable for growing businesses and starts at a monthly subscription fee per user.

Standard (£99.29 per month): The standard plan includes additional capabilities like workflow automation, time tracking, and access permissions. It's ideal for medium-sized restaurants and businesses.

Professional (£199.39 per month): The professional plan is the most comprehensive offering of the CRM software, with advanced project management, HR tools, and other premium features. It's suitable for larger enterprises and restaurants.


free restaurant CRM UK

EngageBay is a popular all-in-one marketing, sales, and service automation platform designed to help you take your customer relationship management to the next level.

The free CRM system offers tools for targeted marketing, workflow automation, visual deals pipeline, customer retention, automatic data entry, and more.

EngageBay aims to streamline and integrate various aspects of a business's customer interactions, helping restaurants engage with customers and boost customer relationship management.

The CRM software is easy to set up and the interface is as user-friendly as can be, making it simple for your restaurant staff and marketing teams to get the most out of. All in all, it serves as a great option to help you boost your restaurant's efficiency.

EngageBay's best features

CRM (Customer Relationship Management): You can use EngageBay's CRM solution to manage customer data, track interactions, and personalise communications. This helps you understand customer preferences and deliver personalised dining experiences.

Marketing Automation: You can effortlessly automate marketing teams' tasks such as sending follow-up emails, birthday offers, or loyalty program updates - giving you the tools to stay connected with customers and driving repeat business.

Email Marketing: EngageBay lets you create and send engaging email campaigns to promote special offers, events, and new menu items to your customer base.

Social Media Management: With the powerful CRM solution, you can manage your social media presence and engage with customers across various platforms, such as scheduling posts, monitoring mentions, and analysing engagement metrics.

Appointment Scheduling: The popular CRM solution offers an easy appointment scheduling functionality - useful for restaurants offering catering services, reservations, private dining, or special events. Customers can easily book reservations online, streamlining the whole process.

Feedback Management: EngageBay provides tools for collecting feedback from customers through surveys, customer interactions or feedback forms. The CRM solution gathers insights about the dining experience and makes improvements based on customer input.

Analytics and Reporting: The CRM system offers robust analytics and reporting capabilities, allowing you to track the performance of your restaurant's marketing campaigns, measure customer engagement, monitor the customer experience, and identify areas for improvement.

EngageBay's pricing options

Free (£0 per month): The free plan includes basic features such as email marketing, CRM solutions, and basic support.

Basic (£12 per month): The basic plan includes additional features such as marketing automation, social media management, and advanced support options.

Growth (£52.04 per month): The growth plan includes advanced features like lead scoring, appointment scheduling, and custom branding for your restaurant.

Pro (£96.08 per month): The pro plan is designed for larger restaurants with higher volume needs. It includes advanced features such as A/B testing, custom reporting, and priority support.

Toast CRM

Free restaurant CRM UK

Toast CRM is a customer relationship management platform designed specifically for restaurants and other hospitality businesses. As one of the leading CRM tools around, its customer management software can help you take your restaurant's efficiency to the next level.

The Toast CRM solution helps restaurant owners and managers streamline operations, manage customer relationships, track sales, and analyse data to make informed business decisions. With Toast CRM, you can take your restaurant's operations to the next level. 

Toast CRM offers features such as customer profiles, contact management, order history tracking, loyalty program management, and integration with point-of-sale (POS) systems to provide a comprehensive solution for restaurant management.

All in all, the Toast Restaurant CRM software system helps you move towards business success and build strong customer relationships by enhancing the customer experience.

Toast's best features

Customisable Customer Profiles: You can easily create detailed customer profiles, including order history and preferences, to personalise customer interactions and marketing efforts for the customer journey.

Order Management: Effortlessly streamline your order taking, processing, and tracking, whether it's for dine-in, takeout, or delivery, helping to improve the efficiency and accuracy of the customer journey.

Loyalty Program Management: The Toast CRM loyalty program allows you to easily create and manage loyalty programs to reward frequent customers and encourage repeat business - ultimately boosting your restaurant's customer retention.

Integration with POS Systems: Toast CRM also seamlessly integrates with point-of-sale systems, helping to guarantee smooth communication between front-of-house and back-of-house operations.

Analytics and Reporting: You also get access to detailed analytics and reporting features to track sales, analyse trends, and gain insights into your customers' behaviour and preferences.

Marketing Automation: The CRM software offers tools for targeted marketing campaigns, such as email marketing and promotions, to engage customers and drive sales.

Inventory Management: The CRM system helps restaurants manage inventory levels, track ingredient usage, and optimise purchasing to minimise waste and maximise profitability.

Staff Management: The Toast CRM system facilitates scheduling, time tracking, and performance monitoring of your restaurant's staff members to maximise efficient staffing and service delivery.

Online Ordering and Delivery Integration: The online ordering and delivery integration features allow restaurants to accept online orders and integrate with delivery platforms, expanding their reach and increasing revenue streams.

Customer Support: Lastly, the CRM system provides dedicated customer support and training resources to assist restaurants in effectively utilising the platform and addressing any issues or concerns promptly.

toast free crm

Toast CRM's pricing options

Starter Kit (£0 per month): Ideal for single-location restaurants that need 1-2 terminals to get up and running.

Point of Sale (£55.50 per month): Created for restaurants looking to get started with core functionality and flat-rate processing.

Custom (Custom pricing): Designed for all restaurants ready to drive more revenue and optimise operations with the full Toast platform.

Eat App 

free restaurant CRM UK

Eat App is a restaurant reservation and management platform. What sets Eat App apart is it's designed for both customers and restaurants.

It allows users to discover restaurants, browse menus, and make reservations online. Restaurants can also use Eat App to manage their bookings, track guest preferences, and optimise day-to-day operations.

The end-to-end dining experience solution is among the top CRM systems with a range of powerful features such as order management, automation, table management, data and analytics, and other CRM solutions.

Eat App is designed to help you grow your restaurant, increase reservations, improve customer loyalty, and ultimately boost your profits.

Eat App's best features

Online Reservation Management: You can manage your restaurant's reservations easily through the platform, reducing the need for manual booking systems and saving you valuable time daily.

Guest Management: The guest management features let you track customer preferences, special occasions, and past visits to provide personalised service that resonates with your customers.

Table Management: Quickly optimise your restaurant's seating arrangements and maximise its capacity with intuitive table management tools.

Marketing Tools: The CRM platform has a range of marketing tools and promotional features to attract more diners, such as special offers and targeted marketing campaigns.

Insightful Analytics: Gain valuable insights into booking trends, peak times, footfall, menu favourites, and customer behaviour to make data-driven decisions and boost your revenue.

Integration: Don't stress if you already have systems in place. Eat App seamlessly integrates with existing POS systems and other restaurant management software to guarantee a smooth transition.

Mobile Access: Access the platform from anywhere via the mobile app, allowing for flexibility in managing reservations and operations on the go, no matter where you are.

Eat App's pricing options

Free (£0 per month): The free tier is for smaller restaurants looking to increase bookings and take control of table management.

Starter (£44.2 per month): The starter tier is designed to help you get more bookings and use SMS and Email technology to gain guest loyalty.

Essential (£100.45 per month): The essentials tier includes all reservation and table management features with unlimited monthly bookings.

Pro (£171.21 per month): The pro tier gives you full control and flexibility to enhance the customer experience and boost business processes.


free restaurant CRM UK

OpenTable is an online restaurant reservation service and restaurant management platform designed for both customers and restaurants.

Users can search for restaurants based on various criteria such as location, cuisine, price range, and availability. Users can then make reservations directly through the OpenTable website or app, often receiving confirmation emails or texts.

More importantly for our purposes, OpenTable offers tools for you to manage your reservations, seating arrangements, and customer feedback.

The CRM system itself is not free, but does include a 30-day free trial so at the very least you can demo its functionality before committing to paying.

The all-in-one restaurant platform gives you the tools to run smoother shifts, increase reservations and footfall, improve customer loyalty, and enhance the overall dining experience.

OpenTable's best features

Reservation Management: Open Table has a powerful, easy-to-use and comprehensive system for managing reservations, allowing you to view, confirm, and adjust bookings in real time.

Table Management: The CRM system lets you efficiently manage your seating arrangements, including assigning tables, tracking availability, and optimising seating capacity to help you get the most out of your establishments.

CRM Solutions: OpenTable offers tools for fostering and maintaining customer relationships, including collecting customer data, managing guest preferences, and sending targeted communications that personalise the experience and resonate with your guests.

Marketing Opportunities: Your restaurant can benefit from exposure to OpenTable's large user base, as well as pounce on promotional opportunities such as featured listings and special offers.

Feedback and Reviews: OpenTable enables restaurants to collect feedback from diners and manage online reviews, helping them understand customer satisfaction and improve their offerings.

Analytics and Insights: You can access valuable customer data and analytics through OpenTable's platform, gaining insights into reservation patterns, customer behaviour, and performance metrics to help inform your future decisions.

opentable free crm

OpenTable's pricing options

Basic (£119.77 per month): Tap into the power of OpenTable’s global diner network and seamlessly manage reservations in one easy-to-use, reliable platform.

Core (£240.35 per month): Everything from Basic, plus best-in-class table management to maximise your seating, streamline operations, and more.

Pro (£401.11 per month): The most comprehensive CRM solution with all the benefits of Basic and Core, plus powerful relationship management and customer data tools to help drive loyalty and increase revenue.


free restaurant CRM UK

TastyIgniter is a free online ordering system for restaurants and takeaways that aims to make life enjoyable for developers and restaurateurs through effective CRM solutions that enhance the customer journey.

The platform has free CRM tools to help you manage multiple facets of your business from driving customers to your restaurant to bespoke online marketing campaigns.

You can also find platform extensions and themes that complement your brand, letting you unlock the true power of the online ordering system and CRM solution.

The CRM tools and features include a table management system, a branded restaurant website, delivery integration, marketing tools, and an online ordering system all accessible from one centralised and intuitive dashboard.

TastyIgniter is popular among small to medium-sized restaurants looking for an affordable, flexible and customisable solution for their business needs - making it among the best CRM systems on the market.

TastyIgniter's best features

Online Ordering: The online ordering feature lets you accept orders online, increasing your reach and accessibility to customers who don't quite have the energy to make their way to your restaurant. They make it easy to craft a clean and straightforward order and reservation experience.

Menu Management: The CRM solution also provides tools for easy customisation and management of menus, including item descriptions, prices, and availability. The interactive menu page lets you customise and categorise your menu however you wish.

Table Reservations: You can also enable your customers to book tables online, streamlining the reservation process for both your restaurant and your patrons. A good reservation system makes attracting potential customers easier.

Order Management: The CRM system allows you to efficiently manage incoming orders from existing customers, including order tracking, status updates, and notifications.

Inventory Management: TastyIgniter facilitates inventory tracking and management, ensuring that you can keep track of your restaurant's stock levels and ingredient availability.

Customer Relationship Management (CRM): The CRM solutions help to build and maintain relationships with customers through features like customer profiles, CRM data, order history, and loyalty programs.

Reporting and Analytics: Get detailed insights into sales, customer data and behaviour, and other key metrics through reporting and analytics tools, allowing you to make data-driven operational and sales decisions.

Customisation and Flexibility: TastyIgniter has flexibility and customisation options to adapt to your restaurant's unique needs and branding.

tastyigniter free crm

TastyIgniter's pricing options

TastyIgniter is a free CRM solution with no hidden commission or monthly fee to worry about.

Zoho CRM

free restaurant CRM UK

Zoho ranks among the best CRM tools on the market with robust automation features, comprehensive analytics, personalised CRM solutions, and more.

The feature-rich platform makes life easier for your customer service teams, restaurant staff, and sales and marketing teams. Zoho's products are designed to help you manage your day-to-day operations efficiently and effectively.

With Zoho CRM you can embrace the power of omnichannel presence, segmentation, KPIs, predictive intelligence, and more to deliver customised experiences that breed customer loyalty.

The automation features are powerful and do wonders for your sales pipeline, customer relationships, and functionality.

Zoho's most compelling features revolve around its comprehensive suite of customisable, scalable, and affordable business tools that prioritize integration, security, and accessibility.

Zoho CRM's best features

Table Reservation Management: Zoho CRM allows you to manage table reservations efficiently. Staff can view available tables, book reservations, and track guest preferences to guarantee a smooth dining experience.

Customer Relationship Management: With Zoho, you can maintain detailed customer profiles and CRM data within the platform, including contact information, dining preferences, special occasions, and order history. This data enables personalized service and targeted promotional campaigns.

Order Management Integration: Integration with Zoho's other applications, such as Zoho Inventory or Zoho Books, allows you to manage orders seamlessly with features such as tracking inventory levels, managing deliveries, and generating invoices.

Feedback Collection: Zoho CRM facilitates the collection of customer feedback through surveys, reviews, and ratings. You can gather insights into guest satisfaction levels, identify areas for improvement, and address concerns promptly - a key part of a good CRM system.

Marketing Automation: The automation tools let you create targeted campaigns, send personalised offers, and engage with customers via email or SMS. This helps drive repeat business and increase your customer loyalty.

Analytics and Reporting: Zoho CRM provides robust analytics and reporting features, allowing restaurants to track sales performance, monitor customer trends, and make data-driven decisions. Insights gained from these reports can inform marketing strategies and menu adjustments.

Mobile Accessibility: With Zoho CRM's mobile app, you and your restaurant's staff can access customer information, manage reservations, and track orders from anywhere.

zoho free crm

Zoho CRM pricing options

Free (£0 per month): Zoho offers a fully-featured free edition of its flagship CRM software that includes features for sales and marketing, powerful integrations, and secure cloud storage.

Standard (£14.47 per month): The standard tier includes free features and mainly focuses on helping to automate and optimise your sales cycle.

Professional (£24.11 per month): The professional tier is designed to help you improve customer acquisition and accelerate your restaurant's growth.

Enterprise (£36.17 per month): The enterprise tier is designed to help manage global CX operations with the complete CRM.

Ultimate (£44.21 per month): The ultimate tier is designed to help you scale exponentially with dedicated BI capabilities.


free restaurant CRM UK

Mailchimp is a popular marketing platform primarily used for email marketing services. It allows users to design, send, and analyse email campaigns.

Mailchimp provides tools for creating email templates, managing subscriber lists, segmenting audiences, and tracking campaign performance through analytics. The platform is widely used by businesses of all sizes to engage with their customers and drive sales or conversions through email marketing efforts.

For restaurants, MailChimp can function as a powerful CRM solution to improve customer relationships, improve processes for sales and marketing teams, and make life easier for customer service teams.

MailChimp's best features

Email Campaigns: You can easily create visually appealing email campaigns to promote special events, new menu items, or offers to your customers.

Contact Management: Mailchimp allows you to segment your email lists based on customer and potential customers' preferences, dining habits, or demographics, enabling targeted promotional campaigns. You can also take control of your supply chain management and sales processes.

Automation: With the automation features, you can set up automated email sequences for welcome emails, birthday offers, or post-visit follow-ups to engage with your customers consistently.

Integration: Mailchimp integrates with various restaurant management systems, POS (Point of Sale) systems, inventory management systems, and online ordering platforms, streamlining data collection and improving customer communication.

Analytics: You can effortlessly track the performance of your restaurant's email campaigns, including open rates, click-through rates, and conversions, to refine your marketing strategies, improve customer engagement, and attract potential customers.

Mobile App: The mobile app allows you and your restaurant staff to manage email campaigns on the go, making it convenient to stay connected with customers anytime, anywhere.

mailchimp free crm

MailChimp's pricing options

Free (£0 per month): The free tier lets you easily create email campaigns and learn more about your customers.

Essentials (starts at £3.99 per month): The essentials tier helps to send the right content at the right time with testing and scheduling features.

Standard (starts at £5.88 per month): The standard tier helps to sell even more with personalisation, optimisation tools, and enhanced automation.

Premium (starts at £115.40 per month): The premium tier is designed to help you scale fast with dedicated onboarding, unlimited contacts, and priority support; built for teams.

Piggy CRM software

free crm uk

The Piggy CRM system is one of the top customer relationship management systems in the UK. The platform is designed to help restaurants improve customer loyalty, boost day-to-day efficiency, and ultimately drive increased profits. 

The software gives you the power to upload new member data to enrich your member profiles or export your data for further analysis. With the robust analytical tool, you get key insights into customer behaviour and preferences. 

Piggy is trusted by many of the world’s biggest brands including T-Mobile and Subway. The  CRM tool allows you to use filters and lists to create an overview of all members, segments, or even individuals. Additionally, you can even create attributes yourself.

All in all, Piggy is designed to help you grow your customer lifeline and achieve the growth you desire as a startup. 

Piggy CRM’s best features 

Customer Data and Segmentation: Gain key insights into members with in-depth profile overviews, churn analysis and custom attributes. Easily create segments, win-back campaigns, and automate retention processes. 

Full Overview: Get a quick overview in seconds with lists and filters of your choice. You can also create the attributes yourself for best results. 

Contact Management: With Piggy, you can record anything from members’ addresses to allergies or family size. Anything and everything can be recorded - helping you to personalise your relationships with customers. 

Data Analysis: Access data and analytics covering customer behaviour and preferences, best-selling menu items, footfall, and more. 

Automation: Implement automated email marketing campaigns, workflows, and business processes to boost your efficiency as a restaurant. 

Loyalty Programs: Reward and incentivise your frequent customers with loyalty programs that offer vouchers or discounts. 

piggy free crm tool

Piggy CRM pricing options 

Free (£0 per month): Everything you need to start and implement a basic loyalty program. 

Starter (£40 per month): The starter plan is perfect for small businesses or for basic tools to grow your business.

Pro (£127 per month): For businesses looking to scale up their loyalty and customer base. Grow your restaurant with the ultimate toolbox.

Enterprise (£266 per month): For large businesses looking to grow loyalty across multiple channels and markets.


free crm uk

The Paytronix CRM platform is a marketing engagement and automation system designed to help restaurants build strong and long-lasting customer relationships. 

Paytronix believes that the path to good customer service is to gain insights into their history, activity and preferences. When you know your customers, you know how to meet their needs. 

With Paytronix everything is available on one centralised platform for your convenience, giving you the tools to create personal, innovative and dynamic campaigns in minutes.

The feature-full platform helps restaurant owners target and control campaigns, send omnichannel messages, automate processes, manage contacts, and analyse customer data. It’s a powerful and popular CRM platform for restaurants and businesses of all sizes. 

Paytronix best features 

Loyalty Programs: Paytronix gives you the tools to create customised loyalty programs that reward customers for their repeat business. This encourages customer retention and fosters brand loyalty.

Customer Analytics: The platform provides valuable insights into customer behavior, preferences, and spending patterns. You can use this data to segment your customers and tailor marketing campaigns for improved effectiveness.

Targeted Promotions: Paytronix allows you to create targeted promotions and offers based on customer segments, purchase history, or specific behaviours. A valuable method of driving sales and increasing revenue.

Mobile Apps: With Paytronix, you can develop your own branded mobile apps that offer features such as loyalty program management, mobile ordering, payment integration, and personalised offers to enhance the customer experience.

Integration with POS Systems: The CRM system seamlessly integrates with point-of-sale (POS) systems used by restaurants, enabling smooth operation and data synchronisation between loyalty programs, transactions, and other business operations.

paytronix crm

Paytronix pricing options

Paytronix offers flexible pricing options dependent on your needs as a restaurant. Reach out and request a quote for more information. 

Why implement a customer relationship management solution?

There are clearly plenty of options when it comes to CRM software, but how can it benefit you? Let's take a brief look at the numerous advantages of using a powerful CRM system.

Customer Data Management

CRM platforms allow you to collect and organise customer data, including contact information, order history, preferences, and valuable feedback. This information helps you get some insight into customer behaviour and preferences, allowing for targeted marketing and personalised customer experiences.

Improved Customer Engagement

With CRM, you can engage with customers more effectively through targeted and personalised communication via email, SMS, or social media. This may include sending promotions, discounts, birthday offers, or requesting feedback after dining experiences, fostering stronger relationships with customers over time.

Enhanced Customer Service

CRM systems give you the tools to provide better customer service by tracking customer interactions and addressing inquiries or complaints promptly. With a centralised system for managing customer inquiries and feedback, your customer service teams can ensure that no customer concern falls through the cracks.

Targeted Marketing

By analysing customer data stored in the CRM system, you can segment customers based on preferences, demographics, or past behaviour. This segmentation allows for targeted campaigns tailored to specific customer groups, increasing the effectiveness of marketing efforts and driving customer loyalty.

Increased Customer Loyalty

A good CRM system helps to drive customer loyalty with targeted offers and excellent customer service. You can build stronger relationships with customers, leading to increased loyalty and repeat business. A CRM system helps in identifying loyal customers and rewarding them appropriately, fostering long-term relationships.

Streamlined Operations

CRM platforms can streamline various operational tasks, such as managing reservations, tracking inventory, and analysing sales trends. Integration with other systems, such as point-of-sale (POS) systems, can further optimise processes and improve overall efficiency.

Data-Driven Decision Making

With access to comprehensive customer data and analytics provided by CRM systems, you can make informed decisions regarding your restaurant's menu offerings, pricing strategies, marketing campaigns, and overall business operations.

How to decide on CRM software

So how do you choose the right platform? Well, there are a number of key factors to consider to ensure you choose a suitable and reliable option.

Features and Functionality

Check out the specific features and functionality that your restaurant needs from the CRM software. This may include customer data management, marketing automation, reservation management, loyalty program integration, analytics and reporting, and integration with other systems such as POS or online ordering platforms.


You should choose a CRM platform that can scale with your restaurant's growth. Consider your current needs as well as any future expansion plans that you may have. The CRM should be flexible enough to accommodate changes in your restaurant's size and requirements as you continue to grow.

Ease of Use

Don't underestimate the power of an intuitive and user-friendly CRM dashboard. Restaurant staff, including managers and frontline employees, should be able to easily navigate the system and perform tasks without the need for additional training and onboarding.

Integration Capabilities

You should also make sure the CRM platform can integrate seamlessly with other systems used in your restaurant, such as POS systems, HR systems, online ordering platforms, reservation systems, and accounting software. Integration eliminates manual data entry and ensures data consistency across all of the technology you've implemented.

Mobile Accessibility

You never know where you may need to access your CRM, highlighting the importance of mobile accessibility. Your staff may need to access the CRM system on the go using mobile devices, so be sure to choose a CRM platform that offers mobile compatibility and a responsive mobile app.

Customisation Options

Every restaurant has unique needs and workflows. Look for a CRM platform that offers customisation options, allowing you to tailor the system to match your restaurant's specific requirements and branding.

Data Security and Compliance

Data still ranks supreme, so ensure that the CRM platform prioritises data security and compliance with regulations such as GDPR or PCI DSS. Your customers' personal information should be protected against unauthorised access or data breaches.

Customer Support and Training

Consider the level of customer support and training offered by the CRM provider. Seek out a provider that offers comprehensive support resources, including documentation, tutorials, and responsive customer support channels.


Always carefully examine the cost of the CRM platform, including subscription fees, setup costs, and any additional charges for features or support. Choose a solution that fits within your budget while still meeting your needs. The above list provides you with plenty of free options, but as soon as you're ready to move on to a paid system, your budget plays a big role in your choice.

Reviews and Reputation

Research reviews and testimonials from other restaurant owners or managers who have used the CRM platform to get some insight into how your experience may go. Pay attention to feedback regarding reliability, performance, and customer satisfaction.

Final Word 

All in all, for restaurants in the UK seeking to elevate their customer relationships without breaking the bank, there are several commendable free CRM systems available. 

From the robust features of HubSpot CRM to the user-friendly interface of Zoho CRM, these platforms offer essential tools to streamline operations, enhance customer engagement, and drive loyalty. 

With careful consideration of features, scalability, integration capabilities, and support, restaurant owners can select the best-fit CRM solution to meet their unique needs and propel their business forward in an ever-evolving industry landscape. 

Embracing the power of CRM technology, even on a budget, can pave the way for sustained success and lasting connections with patrons in the dynamic restaurant market of the United Kingdom.